English | WorldwideExpertise for the future
The Hohenstein Institutes have used ELOprofessional to implement fast and efficient invoice processing while also increasing the transparency and reliability of their processes. Information is available electronically in an instant, and archive space has been saved. The seamless integration of the solution into the existing IT environment by the ELO business partner guarantees fast, secure and transparent invoice processing. The result is that discounts can be fully exploited and compliance maintained in the archiving process.
What the client says
"The flexible way in which ELOprofessional can be tailored to our existing IT environment and the ability to integrate the ECM deeply into our processes won us over; we also benefit from the expert knowledge and geographical proximity of our ELO business partner."
Frank Müthing, ECM Project Manager at the Hohenstein Institutes
"We also comply with the legal requirements for digital audits, which have been in effect since 2002. Every invoice at Hohenstein is now copied one time less, which comes to around 15,000 copies a year plus working time."
Frank Müthing, ECM Project Manager at the Hohenstein Institutes
"We ELO, we now have transparency across all departments. Searching for information has been speeded up considerably. With electronic archiving using ELO, we meet the legal requirements and benefit from a substantial saving in archiving space as well as end-to-end processes for digital invoice checking."
Frank Müthing, ECM Project Manager at the Hohenstein Institutes
"The electronic workflow guides the invoice through the digital release process to the relevant employees, until it is ultimately posted. The flow of incoming invoices is then transparent, nothing can be left 'lying around', and invoices cannot disappear. In this way, we take every opportunity to obtain discounts at the appropriate time."
Frank Müthing, ECM Project Manager at the Hohenstein Institutes
Overview
- Country: Germany
- Industry: Research
- Company: The Hohenstein Institutes are an internationally renowned research and service centre. Companies and organisations throughout the textile chain and many related areas benefit from the knowledge of the Hohenstein experts in the areas of research, development, testing, consulting, certification and training.
- Challenge: Growing paper archives take up more and more space and need to be eliminated. Information provision and processes need to be speeded up, particularly within invoice processing, while complying with legal requirements. The in-house ERP system HIS needs to linked to ELO. Audit reports and certificate should be archived electronically.
- Solution: Introduction of ELOprofessional. All invoices are filed in full in the ELO archive. The invoice release process is handled and managed within ELO. Audit logs and certificates are signed via the connection to HIS using the intarsys digital signature program, and archived in ELO in compliance with legal requirements. Replication of data enables access to information from any location.
- Benefits: Transparent and fast process flows, especially in voice processing. Information is now available in an instant. Savings in archive space and guaranteed compliance.
