ELO XC for managing e-mails more efficiently

ELO XC is a powerful e-mail management solution that reduces the load on your Exchange Server and helps you meet retention requirements.

Today, e-mail management is an essential tool for every business, regardless of whether the systems used to store e-mails need to comply with recordkeeping requirements, speed up internal processes, or simply make sure that the information contained in the e-mail is available on demand.

An efficient e-mail management system ensures that information within your organization is routed properly, helping to streamline your processes. ELO XC provides all the e-mail management functions that your business needs.

Benefits at a glance

Flexibility and a solid investment

ELO XC works with Exchange Online, hosted or local Exchange servers, and hybrid e-mail environments, and offers client-based or server-based archiving.

Ramp up efficiency

Central archiving optimizes server performance at lower storage overheads. Processed e-mails are moved to the ELO repository, reducing load on Exchange databases.

Secure archiving

ELO XC uses journal archiving, enabling you to meet compliance requirements.

Scalable

Launch as many instances of ELO XC as required to process high volumes of data without compromising performance.

Seamless integration

The system integrates easily with Microsoft Outlook and the ELO ECM Suite, providing a superior platform for managing information across your organization.

Integration

Streamlining the e-mail life cycle helps ensure that information is available faster and that your downstream workflows run smoothly.

Client-based and server-based archiving

ELO XC is flexible. You decide whether you want to use client-based archiving or server-based archiving, or a combination of both.

Client-based archiving
The archiving process occurs manually on the user's workstation.

Server-based archiving
Archiving takes place according to specified rules and time periods.

Technical data

Architecture and technology

High-performance 64-bit Windows service
Web service connections to Exchange and to the ELO repository
Works in local, cloud, or hybrid environments

Better system performance

Reduces the load on mailbox databases
Improves response time of your e-mail system
Shorter maintenance windows and lower overheads

Compliance archiving

When used in conjunction with appropriate storage technology, it is easy to create a repository that securely stores e-mails and complies with legislation surrounding e-mail retention.
ELO XC uses Exchange journaling to ensure that the entire filing process remains compliant.

Integration with Outlook

The solution integrates into Microsoft Outlook, making it easy to search for and retrieve information and file e-mails to the correct transaction.
Organize your e-mails for a clean inbox: The ability to move messages from one folder to another or delete messages according to centrally configurable rules helps you free up time for other tasks.

Configuration

Processing logic configured on a web console including graphical representations of processes
Easy-to-understand action trees to map even complex scenarios

Shared mailboxes & public folders

Easy integration of shared mailboxes in the ELO XC e-mail management process
Option to migrate public folders to the ELO repository during setup so that users have full access to them

Mobile access

Optional ELO Web Access application for accessing information and archived e-mails from anywhere
Access from a smartphone, tablet, or browser

Standards

E-mails are filed and processed in EML format, which is supported by all standard e-mail programs.
Attachments remain in their original format and can be used directly from within the repository.
It is recommended to convert e-mails into a format such as TIFF or PDF/A at a later point as this ensures that information is retained over time.