ONLINE PRIVACY

The protection of personal data is of the highest priority for ELO Digital Office GmbH. For this reason, we would like to inform you at this point that your data will not be passed on to a third party. If you are asked on our pages to provide personal information, such as your name, address or telephone number, it will be subject to additional regulations. We use this data for ELO Digital Office GmbH marketing purposes, to win new prospective customers and to send them questionnaires and information. Your data will not be passed on to any third party. We make use of anonymous usage data in order to lead you as quickly as possible to the information you need. ELO Digital Office GmbH utilizes technical and organizational security measures in order to protect your personal data according to the regulations of the Federal Data Protection Act (BDSG). Our security measures are continually improved and revised in accordance with the latest technological developments.

Server log files

When you access the ELO Digital Office GmbH web pages some general details will be recorded automatically. These details include for example your type of web browser, the operating system used, the domain name of your Internet Service Provider and similar information. None of the information acquired in this way will allow any conclusions to be drawn about you personally. The same data is also generated if you access other websites on the Internet. It is not a functionality that is specific to the ELO® web pages. Information of this kind will only be recorded in an anonymous form and used by us for statistical evaluation.

Cookies

Cookies are small text files which are stored on your hard drive. They ease navigation, and increase the user-friendliness of a website. Cookies also help us to identify the most popular sections of our website. This enables us to provide content that is more accurately suited to your needs, and in so doing improve our service. Cookies can be used to determine whether there has been any contact between us and your computer in the past. Only the cookie on your computer is identified. Personal details can be saved in cookies, provided that you have consented to this, for example, in order to facilitate secure online access so that you do not need to enter your user ID and password again. Most browsers automatically accept cookies. You can prevent cookies from being stored on your hard drive by setting your browser to not accept cookies. The exact instructions for this can be found in the manual for your browser. You can delete cookies already on your hard drive at any time.

Security

ELO Digital Office GmbH uses technical and organizational security measures in order to protect the data we have under our control against accidental or intentional manipulation, loss, destruction and against access by unauthorized persons. Our security procedures are continually enhanced as new technology becomes available.

Personal information

What is personal information?
"Personal information" is information that can be explicitly used to find out your identity. This includes information such as your real name, address, e-mail address and phone number. Information that cannot be directly connected with your true identity are, for example, preferred websites or number of page users is not considered personal information.

Where is personal information collected?
We will ask you for your first name, last name and other personal information such as event registrations, download forms and/or product registration, raffles, newsletters, etc. This information is stored on specially protected servers in Germany where all information on your identity is collected only after explicitly agreeing to saving this data.

Do we pass on personal data to third parties?
No. If you give us personal data, we will only use it in the framework of applicable data privacy/competition law. We will inform you about interesting offers and new if you explicitly agree to us using your e-mail, telephone or fax data for advertising purposes.

Opt-out option: You can opt out of the particular use of your data at any time if you do not want to receive any advertisement from us. Send an e-mail to info[at]elo.com for this. Your opt-out will be immediately stored in our database so that no other ads will be sent to you. We appreciate your trust and will take particular care to protect your personal data.

Usage evaluations

Usage evaluation with the help of Google Analytics
We use Google Analytics, a web analysis service from Google Inc. ("Google") which uses "cookies" (see above) to evaluate the use of our website. The information on your use of the site generated by the cookie are usually transferred to a Google server in the USA and saved there. With the IP-anonymization on this website, however, Google shortens your IP address within the EU Member countries or in other contract countries of the convention across the European economic zone. Google will use the generated information on our behalf to evaluate your use of our site, to create reports on the website activity for our page and to render additional services related to the use of the site and the use of the Internet. In addition, Google may transfer this information to third parties as long as this is legally required or as far as third parties process this data on behalf of Google. Google will in no case connect your IP address with other data from Google. You can prevent the storage of the cookies with a corresponding browser setting (see next paragraph). By using our site, you agree to the processing of the data collected on you by Google in the above-described manner and for the above-mentioned purpose.

Opt-out option: You can opt out of collecting and saving data by Google Analytics at any time with effect for the future. To do so, you can install a browser plugin issued by Google. It is available for different browser versions and can be downloaded at http://tools.google.com/dlpage/gaoptout?hl=en.

You can prevent the recording of data by Google Analytics by clicking the following link. An opt-out cookie is set that prevents future recording of your data when visiting this website:

Deactivate Google Analytics

Regarding the discussion on the use of analysis tools with IP address, we would like to point out that this Website uses Google Analytics with the "anonymizIP()" extension and therefore only uses shortened IP addresses to exclude a direct personal linkability.

Usage evaluation with the Visual Website Optimizer
Our website uses a method in the Visual Website Optimizer (http://visualwebsiteoptimizer.com) to determine statistical information on the use of our offers. Anonymous measurements are used to do this. This test uses cookies in order to recognize unique computer systems, the runtime of which are restricted to the duration of the test. IP addresses are not stored in this procedure. You can refuse future storage of your anonymously recorded visitor data at any time (http://visualwebsiteoptimizer.com/opt-out.php).

Our right to change the guidelines with notice

We reserve the right to change the guidelines at any time while taking the data privacy provisions into account.

Contact

Should you have questions, applications or complaints regarding the processing of your personal data you can refer to the data protection officer. Please write with your request to:

ELO Digital Office GmbH
Tübinger Str. 43
70178 Stuttgart
Germany

REGISTRY PROCEDURE

Public registry procedure (section 4e and section 4g BDSG = German Federal Data Protection Act)

1. Name and address of the data controller:
ELO Digital Office GmbH; Tübinger Str. 43; 70178 Stuttgart, Germany

2. CEO:
Karl-Heinz Mosbach; Matthias Thiele

3. Data processing manager:
Matthias Thiele

4. The purposes of the data collection, processing or use:
The company is engaged in the development and distribution of the electronic LEITZ organizer ELO© used for digital archiving and document management and for workflow applications.

5. A description of the groups of people concerned and the associated data and categories of data:
Customer data, employee data and data from partner companies that are needed to fulfill the purpose.

6. Recipients or categories of recipients to whom the data may be disclosed:
Public offices in connection with an overriding legal regulation, contractors in connection with a partnership in accordance with section 11 of the BDSG and external offices and internal departments of ELO Digital Office GmbH to fulfill the purpose mentioned in 4.

7. Time limits for the deletion of data:
Under statutory provisions, a variety of obligations and periods apply with regard to the keeping of data. Once these retention periods have expired, the corresponding data must be erased as a matter of routine. Any data not affected by this is deleted if the purposes mentioned in 4 are not fulfilled.

8. Any planned transfer of data to third countries:
No transfer of data to third countries is planned. Otherwise, the corresponding legal requirements are provided and upheld according to the correct version of the German Federal Data Protection Act [BDSG].

ELO Digital Office GmbH Data Protection Officer as at January 2015

ELO DIGITAL OFFICE

We develop high-performance software that allows companies to take a holistic approach to managing information.