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Onboarding and offboarding
all under control

Real-time analyses
without any additional effort

Data privacy and security
at all times

Companies looking to protect their employee data use digital personnel files

From sick notes to parental leave documents all the way to pension certificates – HR departments face large volumes of paper that are stored in many different locations and that contain very sensitive data. With ELO HR Personnel File, you have all of this data in a single, digital, and, above all, secure location.

All employee data is protected against unauthorized access in the digital personnel file and stored transparently in accordance with the General Data Protection Regulation. Deadlines associated with probationary periods or certain contracts can be easily met thanks to an integrated calendar view and automatic notifications. Templates for checklists help make your day-to-day work easier. ELO HR Personnel File also enables you to create organizational charts with just a few clicks.

"Company HR management" white paper

What really matters when it comes to selecting a digital personnel file? The ELO white paper provides answers and ideas for implementing a digital personnel file within your company.

The electronic personnel file takes care of the work for you: minimal HR administration, maximum results for all stakeholders – without wait times and an endless stream of paper.

No additional administration required: employee requests to view files

Request

A department head or employee requests to view a file via a form.

01

Approval

You receive the request and approve it.

02

Request approved

Confidential documents are removed and the requester receives a copy of the file.

03

Privacy

The copies are automatically deleted after a specified period of time.

04

Fast and straightforward: employee change requests

Request

An employee has moved and submits a change request for their address.

01

Change

The system provides the data and the employee can change their address.

02

Approval

The data is forwarded to the HR department and you give your approval.

03

Updates

Once the request is approved, the address data in the personnel file is updated automatically.

04

The benefits of working with ELO HR Personnel File

Manage all HR documents in one location regardless of their format

Meet GDPR requirements and control access to data

Collaborate digitally

Initiate work processes while on the go via smartphone or tablet

Create organizational charts and badges

Conveniently integrate with existing HR systems

Your ELO HR dashboard

Keep important information in personnel files at your fingertips:

  • View relevant employee data
  • Filter employees by status, e.g. new hires, active, inactive, terminated
  • Easily create payment plans and monitor liquidity flow
  • Set permissions to control access to employee data
  • Calendar mode provides a neat overview of all deadlines
  • Statistical evaluations can be created with just a few clicks

Your company's organizational chart

Create organizational charts to depict your company's structure:

  • Your company's personnel structure remains transparent at all times
  • Create an organizational hierarchy with divisions, departments, and teams
  • Add employee position data in the employee's personnel file
  • Quickly define responsibilities
  • Set permissions to control access to employee data

Hochland Kaffee is perfectly equipped for the future with the digital personnel file from ELO

Digitalizing our business documents and launching ELO HR Personnel File are major components of our innovation strategy.

Josue Ruiz, Managing Director, Hochland Kaffee Hunzelmann GmbH und Co. KG

You want to manage your employees' training sessions while harnessing the potential of your own learning portal? Then it's time for ELO Learning, the software for digital training management.

Core ELO HR Personnel File functions

  • Permissions and role-based concepts
  • Chat function on the document
  • Review and approval processes
  • Mobile access
  • Launchpad function to view HR files and submit change requests
  • Create badges
  • Map organizational charts
  • Dashboard with filter options and deadlines

ELO HR Personnel File is part of the comprehensive range of ELO Business Solutions

These are intelligent software solutions that help you digitalize central departments within your company. The turnkey packages can be deployed immediately, but also offer simple customization options. Together with the ELO ECM Suite, ELO Business Solutions form the perfect foundation for digitalizing your company end-to-end.

Contact ELO sales partners

You want to introduce ELO at your company? No problem – our sales partners will be happy to help you!

ELO offers a worldwide network of trained and certified system vendors and IT consultants that support you in selecting, implementing, and customizing your ELO software. Our ELO partners focus on your individual requirements, providing you with a tailored ECM system for information management. Plus, once your system is up and running, you benefit from service and support when you need it.

Find an ELO partner