ELO e-Office

A solution to manage and process your incoming and outgoing corporate governance letters

ELO Digital Office Indonesia presents ELO e-Office to create, distribute, and manage letters within the company. In addition to correspondence management, such as for incoming and outgoing letters, this solution can also be used for standard operating procedures, policies, and agreements, all carried out in one platform.

ELO e-Office ensures a compliant and well-monitored process for letter records, disposition, attestation of digitally signed documents, and sending documents

Benefits

Digital repository

Documents are digitized and stored in one central location

Ensure document security

Documents are only available to users with permissions, ensuring that content remains secure and confidential.

Easy collaboration

With the feed, users can easily interact and collaborate with their fellow team members and across divisions.

Save operational costs

Reduce paper-based consumption, costs for storing physical documents, and other related expenses

Seamless integration with digital signature systems

With the integration of your chosen digital signature system, incoming letter distribution and outgoing letter approval can be regulated with digital signatures.

Automatic numbering

Outgoing letters are created with pre-defined formats and automated letter numbers.

Ease to monitor

Every activity carried out for letters and related documents is monitored

Scheduled reminders

Users get notifications on task deadlines related to the letter and updates.

Solution at a glance

Centralized incoming and outgoing letters

The correspondence, SOP, and supporting documents will be digitized and stored with a good structure so that it is easy to search and find them quickly.

Document disposistion

The process of forwarding information to related departments digitally.

Input metadata with OCR

The process of completing required information such as document number, subject, address, and other information can be done automatically.

Creation of documents with templates

The process of creating document content and draft that can be generated automatically into templates.

Process incoming and outgoing mail with ELO e-Office

Secretarial/mailroom staff scans and uploads soft copies of documents to ELO and then forwards them to the recipient of the document
Documents received by the relevant division will be processed and followed up through the document disposition process
Document follow-up processes such as writing replies, internal distribution, or forwarding information can be done in the system.
Outgoing letters, from the draft, verification, approval, signature, and release process is all part of a cycle
Outgoing documents can be sent to internal or external parties according to the results of following up on incoming documents. Information on the delivery date and document delivery process are recorded within the system.

Integrated with digital signature services

We have collaborated with and can integrate digital signature services that have been certified nationally or internationally. Digital approval with signatures can be done directly in the application.