As an innovative company at the technological forefront of particle foam solutions in Europe, RUCH NOVAPLAST has always had a nose for innovation. Committed to upholding this tradition, the company now relies on an integrated document management solution: Thanks to ELO ECM Suite and Business Solution ELO Invoice, the company was able to fully automate its invoicing process. Incoming invoices are automatically recognized, classified, and synchronized with the supplier and order data in the ERP system. The invoice is transferred to ELO ECM Suite and an invoice processing and release workflow is triggered.
< 500 Employees
Manufacturing and production
Germany
Overview
Company
Founded over 50 years ago, RUCH NOVAPLAST is an innovative company at the technological forefront of particle foam solutions in Europe. With the experience of over 300 new products developed annually, the company manufactures solutions for the automotive, heating and ventilation industries as well as for applications in lightweight construction, hobby and motor sports.
Challenge
Incoming invoices
To find a solution that automatically recognizes incoming invoices, synchronizes the order information and transfers them to Microsoft Dynamics AX. This would subsequently trigger an invoice approval workflow. The responsible employees as well as the payment terms relevant for processing the workflow would then be loaded from the vendor master data in Microsoft Dynamics AX.
Outgoing documents
All outgoing documents generated via Microsoft Dynamics AX would be transferred automatically to ELO.
Seamless integration
Seamless integration between ELO and Microsoft Dynamics AX was essential.
Solution
Incoming invoices
ELO DocXtractor automatically identifies and classifies incoming invoices and synchronizes them with the supplier and order data from Microsoft Dynamics AX. This information is transferred to ELO ECM Suite and assigned to the relevant employee with an ELO workflow. Business Solution ELO Invoice was implemented to provide managers and the controlling department an adaptable overview. Information can be viewed and evaluated on a dashboard.
Outgoing documents
With ELO BLP, all documents generated in Microsoft Dynamics AX are transferred to ELO as PDF, stored in the correct folder structure, and important information is added.
Seamless integration
With ELO Business Connect, all documents related to the current Microsoft Dynamics AX object are displayed in real time.
Benefits
- Automated capture of incoming invoices including synchronization with supplier and order information from Microsoft Dynamics AX
- Digital invoice processing/approval with ELO workflows including deadline monitoring based on payment terms in Microsoft Dynamics AX
- Real-time visualization of data and information
- No need to waste time filing outgoing documents
By using the ELO ECM Suite together with Business Solution ELO Invoice, it was possible for us to switch to live operation in only a few days.
Mathias Schmälzle, CFO
MODOX - Modern Documents GmbH
Industriestr. 6
77855 Achern-Gamshurst, Germany
Telefon: +49 07805 / 9181 -1800
www.modox.net
