ELO klient: Esterhazy

The goods handler evolved into a modern company at the turn of the 21st century, but remained conscious of its historical heritage. It has continued its traditional approach in agricultural and forestry management, vineyards, real estate, tourism, culture and events, and hospitality, while also exploring new avenues. Protecting nature and safeguarding social and cultural values are primary focal points for Esterhazy.

The complex challenges needed to be made future-proof, in particular regarding the overwhelming volume of incoming invoices. The 25,000 to 35,000 incoming paper invoices received annually were putting the Accounting department and the entire system under increasing pressure. The question was how to manage a seamless transition to a digital workflow.
After successfully migrating incoming invoice processing, the entire order process needed to be digitalized – from ordering to invoice payment.
The large volume of widely standardized contracts also needed to be reviewed and digitalized. Several thousands of contracts (for land, hunting rights, etc.) were created and extended in paper form.

• ELO Invoice – Process support for incoming invoice approval
• ELO DocXtractor for analyzing and extracting data from incoming invoices
• ELO XC for transferring invoices from e-mails
• ELO ERP integration with Microsoft Dynamics NAV
• ELO Integration Client for integration in the ERP environment

Accounting knows immediately that the invoice has been received, as all invoices must be sent as PDF files to the specified mailboxes. Accounting begins the formal check immediately. The number of paper-based repository folders shrank from 25 to seven.
The analog and digital systems ran in parallel for six months before the transition, enabling a seamless transfer.
All contracts can now be viewed online and extended with a mouse click. Draft contracts for standard agreements are created in a fraction of previous time.
The subsequent digitalization of the order process means incoming invoices can now be correctly assigned and paid immediately, as approval was already issued with the order.